|
Services
Labor Categories Overview
Support under this
contract will include administrative support and
management labor categories. A brief description
of the various levels of administrative support
is given below. Click here for printable version of the LTASC II labor categories.
Labor Category |
Description including
Education and Experience Requirements |
|
|
General Clerk I
(Clerk 1) |
At a minimum the Clerk 1 duties includes following
a few clearly detailed procedures in performing simple repetitive
tasks in the same sequence, such as aide in laboratory/clinical center,
filing precoded documents in a chronological file or operating office
equipment, e.g., scanner, photocopier, or printer. A minimum of high
school diploma or GED is required. |
|
|
General Clerk II (Clerk 2) |
Follows a number of specific procedures in completing
several repetitive clerical steps performed in a prescribed or
slightly varied sequence, such as coding and filing documents in
an extensive alphabetical file, data entry, simple posting to individual
accounts, opening mail, running mail through metering machines, and
calculating and posting charges to departmental accounts. Little or
no subject-matter knowledge is required, but the clerk needs to choose
the proper procedure for each task. A minimum of high school diploma
or GED is required. |
|
|
Administrative Assistant 1 (Admin 1) |
The Admin 1
performs administrative functions.
Duties include generic clerical skills
such as greeting and directing visitors,
fielding phone calls, scheduling
meetings, responding to callers, taking
minutes, composing memos, transcribing,
developing presentations, generating
reports, and monitoring invoices and
expense reports. Must have basic
computer skills to conduct internet
research and perform data entry.
Additional duties may include filing and
faxing. A minimum of high school diploma
or GED is required.
|
|
|
Administrative Assistant 2 (Admin 2) |
In addition
to the skills defined under the Admin 1
level category, the Admin 2 performs
administrative and office support
activities that require an ability to
multi-task and assist multiple NIH
employees at once. More advanced
computer skills are required as the
assistant will be required to perform
word processing, spreadsheet management,
and conduct more advanced internet
research. Also, reviewing and
disseminating memorandums to staff;
conducting documents control for routing
through office; preparing purchase
request for small purchases, reviewing
draft policies, standard operating
procedures, and memorandums for grammar
and format; coordinating travel and
submitting data into the NIH travel
system; compiling equipment requirements
for office staff (e.g., laptops,
printers, monitors); preparing training
requests; and preparing matrix of office
needs. Staff in this category must have
a minimum of a high school diploma and
two (2) years of related work
experience.
|
|
|
Senior Administrative Assistant (Admin 3) |
In addition
to the skills defined under the Admin 2
level category, the senior
administrative assistant is expected to
perform more complex administrative
tasks and will typically be supporting
senior-level staff. Responsibilities
include those described for
administrative assistant but require
more work experience within each
function. Advanced computer skills and
internet research skills are required.
The position requires the assistant to
perform a variety of administrative
functions such as creating and analyzing
written documents for dissemination to
leadership, compiling information for
outside inquiries and reports, and
developing and maintaining tracking
tools to be used for reporting data. .A
high level of creativity is expected.
Prior work in a scientific research
environment for a large Federal agency,
as well as a firm knowledge of business
administration is desired. A college
degree or a high school
diploma and four (4) years of related
work experience are required for this
position.
|
|
|
Executive
Assistant (Admin 4)
|
The executive
assistant performs administrative duties
for executive management. Relieves the
executive of administrative type
functions in order to increase the time
an executive has available for executive
level responsibilities This position
requires the ability to perform all
tasks of the other positions, but
requires advanced computer and internet
research skills. May handle a wide
variety of situations and conflicts
involving the clerical and
administrative function of the office.
Responsible for confidential and time
sensitive material. Prepares routine and
advanced correspondence including
letters, memoranda, and reports. Relies
on experience and judgment to plan and
accomplish goals. Candidate should have
the ability to work well with all levels
of management and staff. Prior
experience in a scientific research
environment for a large Federal agency
is preferred. A comprehensive
understanding of NIH, its organization
and culture is also desired. A college
degree and four (4) years of related
work experience or a high
school diploma and eight (8) years of
related work experience are required.
|
For a detailed description of the support
offered under the administrative support and
management labor categories, please reference
the LTASC Base Contract SOW.
|
|